CONSTITUTION

DIEPPE RINGETTE ASSOCIATION LTD.
DIEPPE RINGUETTE ASSOCIATION LTD

Constitution and regulations

September 2007
updated on May 10, 2017


ARTICLE 1 - Name

The exact name of the Society is "Dieppe Ringette Association Ltd. / Dieppe Ringette Association Ltd.", hereinafter referred to as "The Association".


ARTICLE 2 - Headquarters

The head office of the Association is located in the City of Dieppe.


ARTICLE 3 - Aims and objectives

The goals and objectives of the Association are:

Paragraph 1:
To organize, administer and supervise ringette in the Dieppe agglomeration in order to give young people in this community, regardless of race, religion, social status or ability, the opportunity to practice ringette as a a healthy recreational activity in a situation that teaches and promotes the principles of good sportsmanship.

Paragraph 2:
Emphasize the development of good sportsmanship and the ideal of amateur sport not only among players, but also among volunteers, parents and spectators, insisting that participants from all walks of life sectors of the Association behave in an honorable and exemplary manner.

Paragraph 3:
Promote ringette in the Dieppe region in order to encourage the public to provide adequate facilities and the best volunteer coaches and referees available for practicing and learning the art of playing ringette.

Paragraph 4:
Ensure a fair and safe game by enforcing the rules of the game adopted by the Association.

Paragraph 5:
Operate using an adequate organizational structure that provides for an acceptable level of skill differences; in particular, to offer recreational caliber ringette in as many age categories as possible and necessary and, to the extent possible, to offer competitive or inter-municipal ringette. Regardless of the caliber of the game, the focus for young players must be on individual skills and the pleasure of playing.

Paragraph 6:
Work in agreement and in conjunction with "Ringette New Brunswick Inc." and "Ringette Canada Inc." and other associations within that province on all aspects of the game of ringette.

Paragraph 7:
Ensure fair play by enforcing the rules of play adopted by Ringette New Brunswick and Ringette Canada.


ARTICLE 4 - Members

The Association is composed of the following members:

Paragraph 1:
Any adult volunteer who wishes to support the work of the Association and approved by the Board of Directors of the Association.

Paragraph 2:
Both parents or legal guardians of any player who is eligible and registered under the rules of the Association.

Paragraph 3:
All players who are eligible and registered under the rules of the Association, who do not have the privileges to vote. However, adult volunteer players who wish to support the work of the Association and approved by the Board of Directors of the Association have the right to vote.

Paragraph 4:
Anyone who has been awarded an honorary membership by the Board of Directors. The Board of Directors may appoint an honorary member, without the privilege of voting or sitting on a committee, only if, in the opinion of the Committee, the purposes and objectives of the Association are to be served by that nomination.


ARTICLE 5 - Board of Directors

Paragraph 1:
The affairs of the Association are conducted by the Board of Directors, unless otherwise specified in the By-laws. The Board of Directors controls all activities and manages all property of the Association and may exercise the powers provided for by the constitution and by-laws of the Association.

In addition, the Board of Directors implements, as best as it can, the necessary measures to respect the resolutions adopted by the members entitled to vote at general meetings of the Association.

Paragraph 2:
The Board of Directors will consist of a minimum of ten (10) members.

Paragraph 3:
The following ten (10) members will serve on the Board: the President, the Past President, the Vice-President, the Secretary, the Treasurer, and five Directors.

Paragraph 4:
The Annual General Meeting may elect additional members to serve on the Board of Directors. In the event that the annual meeting does not elect additional members, the Board of Directors may fill these positions by a majority vote.

Paragraph 5:
Any vacant position on the Board of Directors shall be filled by the other members of the Board of Directors who may, by majority vote, appoint a person to fill the position. Appointed person holds office until the scheduled end mandate. The position of a member is declared vacant if:
a) the member dies
b) the member resigns
c) the member ceases to be a member of the Association d) the member is incapacitated e) the member is forced to leave his office by a two-thirds (2/3) vote of the voting members of the Association.

Paragraph 6:
The quorum of the Board of Directors is fifty percent plus one of the members , including the chair or vice-chair.

Paragraph 7:
Any question must be submitted to the Board in the form of a supported proposal. Any member present, except the chair of the meeting, has one vote for each proposal, and unless otherwise stated, a motion is adopted by simple majority vote. The chairman of the meeting shall vote only in the case of a tie.

Paragraph 8:
Ordinary meetings of the Board of Directors shall be held monthly. A monthly meeting may be canceled by the Board of Directors if it is not necessary. The Chairman of the Board of Directors may call a special meeting and five (5) members of the Board of Directors, if they do so in writing or by email, may call a special meeting. Extraordinary meetings are held at the place and time indicated in the notice of meeting. The convening of an extraordinary meeting shall be made at least three (3) days prior to the meeting.

Paragraph 9:
The Board of Directors shall prepare and submit for the approval of the members, at the Annual General Meeting, a budget indicating anticipated revenues and expenses for the coming year. Once the budget is approved, every effort is made to operate within the budget. Any expenditure exceeding the forecast must be approved by a majority vote of two-thirds (2/3) of the members of the Board of Directors and must be reported as such at the next annual general meeting of voting members.

Paragraph 10:
The Board of Directors is responsible for coordinating all fundraising activities. All donations received by the Association are deposited in a chequing account and the funds can only be withdrawn with the signature of two of the following members: the president, the vice-president, the secretary, the treasurer.

ARTICLE 6 - Annual General Meeting

Paragraph 1:
The Annual General Meeting shall be held within sixty (60) days of April 30th, at the time and place determined by the Board of Directors by resolution.

The agenda for this meeting includes at least the following items:
approval of the minutes of the last meeting,
business arising from the minutes,
report of the chairman;
treasurer's report,
subcommittee reports,
approval of the activities of the Board of Directors to date,
budget for the next fiscal year;
election of the members of the Board of directors;
various.

Paragraph 2:
Notice of a general meeting is issued at least seven (7) days before the meeting.

Paragraph 3:
The quorum of any general meeting of the members voting rights shall consist of at least ten (10) members. If the quorum for a meeting convened in good and due form is not reached, the Board of Directors may, by resolution, call the members present at an extraordinary general meeting, the quorum of which shall consist of the present members entitled to vote

Paragraph 4:
An Extraordinary General Meeting of Voting Members is convened at the discretion of the Board of Directors, or when the President or five (5) members of the Board of Directors so request in writing or by email. The meeting will be held at the time and place chosen by the Board of Directors by way of resolution.

Paragraph 5:
The chairman acts as chairman of the meeting of each general meeting of the members entitled to vote. In his absence, the vice-president replaces him. In the absence of both, a member of the Board of Directors, who is accepted by the voting members present, acts as chairperson.

ARTICLE 7 - Jurisdiction

Paragraph 1:
Players, Teams, Officials, Coaches, Volunteers and Members of the Board Board members affiliated with the Association are subject to all regulations adopted by the Association. All members of the Association are bound by the decisions made by the Association or taken on its behalf by the Board of Directors.

Paragraph 2:
The Association seeks the sanction of and is affiliated with Ringuette New Brunswick, and as such, assumes responsibility for ringette activities in the Ringette New Brunswick region.

Paragraph 3:
The Association will participate in the activities of the Southeast Ringette League. The Board of Directors will delegate the chair or a substitute to serve on the Board. He administers this league. The Board of Directors may decide not to participate in the activities of this league.

ARTICLE 8 - Elections

Paragraph 1:
The Board of Directors forms a Nominating Committee composed of the Chairman, and another member of the Board of Directors appointed by resolution of the Board of Directors. The Nominating Committee shall propose to the Annual General Meeting voting members a provisional list of candidates for the positions to be filled. The Nominating Committee's report includes the name of a person for each of the positions to be filled on the Board of Directors. Members entitled to vote may, if they so wish, propose on the spot members other than those proposed by the Nominating Committee. A democratic election is then held to fill the positions on the Board of Directors.

Paragraph 2:
The term of office of the members of the Board of Directors is two years. The mandate of the president and the treasurer is different from that of the vice-president and the secretary.

ARTICLE 9 - Amendment to the Constitution and by-laws

Paragraph 1:
The constitution and by-laws of the Dieppe Ringette Association Ltd. may only be amended by a two-thirds (2/3) majority vote of the members at a general meeting duly convened. Amendments may only be proposed at an Extraordinary General Meeting if a precise description of the proposed amendments is made available to all voting members at the time and place specified in the notice of meeting of the said meeting.

ARTICLE 10 - Functions of the members of the Board of Directors

Paragraph 1:
The four members of the Board will be appointed under a two-year term of office, namely the President, Vice-President, Treasurer and Secretary. The president and the treasurer will be appointed in the odd year.

Paragraph 2:
The President is the President and Chief Executive Officer of the Association and presides. He is present at all general meetings of the voting members of the Association and the meetings of the Board of Directors. He is the first authorized signatory and the principal representative of the Association. The chairman shall assume all the functions assigned to him by the general meeting of the members entitled to vote, by the board of directors, by this constitution or by the by-laws of the Association. He shall assume all the duties normally assigned to the office of president.

Paragraph 3:
The vice-president assumes all the functions of the president in his absence or in the event of his incapacity or his refusal to act as president. He supports the President in the performance of his duties on the Board of Directors. He shall assume all the duties normally assigned to the office of Vice-President.

Paragraph 4:
The outgoing President shall remain in office for two years after serving as President. He has all the rights and privileges that are conferred on a member of the association.

Paragraph 5:
The treasurer has the charge and custody of all the general funds of the Association and keeps the accounting records of these funds. He deposits all the funds at a depository approved by the Board of Directors and signs and countersigns all checks issued by the Association in order to debit his account. It prepares, in collaboration with the President, an interim budget which is presented to the Board of Directors, and once approved by the latter, submitted to the approval of the annual general meeting of the voting members. The Treasurer prepares an annual financial report and presents it to the Board of Directors and the Annual General Meeting of Voting Members. Copies of the financial report and the proposed budget are made available to members entitled to vote at the Annual General Meeting. He shall assume all the duties normally assigned to the office of treasurer.

Paragraph 6:
The secretary shall keep a record of the minutes of all meetings of the Association and of its Board of Directors. It also provides all correspondence required by the Board of Directors and keeps a record of all activities conducted by the Association. He keeps an up-to-date list of the members of the Association. He acts as Registrar of the Association. He shall assume all the duties normally assigned to the post of secretary.

Paragraph 7:
Directors shall assume all the duties normally assigned to the posts of director. The President will appoint one of the Directors to the following positions:
a) Coaching and Player Director
b) Referee and Officials Director
c) Equipment Director
d) Ice Manager and Schedules
(e) Director of Managers The Chairman may, with the approval of the Board of Directors, appoint a person other than a director for one of the four (4) positions named in this paragraph.

ARTICLE 11 - Committees
The President, with the approval of the Board of Directors, may form any committee deemed necessary for the proper functioning of the Association.

ARTICLE 12 - Protection of Members of the Board of Directors and Committees
No member of the Board of Directors or the subcommittees can be held responsible for actions, negligence or failures of another member, or an act in which he is trained, or any loss or expense incurred by the Association as a result of the insufficiency or deficiency of the title of any property acquired by order of the Board of Directors or any subcommittee for the Association or in the name of or the insufficiency or impairment of any value in which the funds of the Association have been invested, or any loss or damage resulting from the bankruptcy, insolvency or the tort of any person from whom the funds, securities or effects of the Association have been deposited, or of any loss occasioned by an error of judgment or omission on his part, or any other loss, damage or misfortune occurring in the course of the duties attached to his office or related activities unless those things occur as a result of his own dishonesty.

ARTICLE 13 - Indemnity of Members of the Board of Directors and Committees
All Member of the Board of Directors of the Association or its committees, and their heirs, executors and administrators, and their successions and effects, respectively, shall be indemnified out of the Association's funds of:
(a) costs, expenses and expenses incurred or incurred by that member in an action, suit or proceeding against him in relation to an act, contract or business that he has performed or authorized in
(b) any other costs, expenses or expenses incurred or incurred by him in connection with or in connection with his business, other than costs, charges or expenses resulting from negligence or default volunteer.

ARTICLE 14 - Team Training

Paragraph 1:
The divisions are divided according to age groups defined by Ringette Canada. The divisions are as follows:
- U9 - 5 to 7 years,
- U10 - 8-9 years
- U12 - 10-11 years
- U14 - 12-13 years
- U16 - 14-15 years
- U19 - 16 to 18 years
- 18+ - 19 and over

Paragraph 2:
U16s and U19s will be grouped until provincial player registrations warrant two separate levels.

Paragraph 3:
Players must play in their age level, however, the association may ask a player to play at a higher level to divide the teams. This must be approved in accordance with the policy for the advancement of players.

Paragraph 4:
Players who are part of a provincial team (U12, U14, U16 and U19) must also be part of the association as a player. a home team. All must be done before October 30 in accordance with Policy 7.1

ARTICLE 15 - Divergences
In the event of any conflict, the provisions of Ringuette New Brunswick's Constitution and By-laws shall prevail over those of the Constitution and By-Laws of the Association Dieppe Ringette Ltd.

ARTICLE 16 - Definitions
The terms "Bureau" and "Board of Directors" mean "Board of Directors" for the purposes of this document.

ARTICLE 17 - Dissolution
Upon dissolution of the Association and after payment of all debts and performance of all its obligations, its balance shall be distributed or transmitted to recognized charitable organizations, operating solely in Canada, having its objects identical or as similar as possible. No part of the property of the Corporation will be made available to its members upon dissolution.

ARTICLE 18 - Fiscal year
The Fiscal Year of the Association shall run from May 1st to April 30th of each year.

ARTICLE 19 - Adoption
These By-Laws were adopted by a General Assembly on the 1st day of October 2007. Changes to the were adopted by a general meeting on the 20th day of October, 2011. Changes to the constitution were adopted by a general meeting on the 10th day of May, 2017.

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